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Accessibility Guidelines for Presentations

Accessibility Information for the SDS@OSU Multiple Perspectives Conference

The SDS@OSU Sessions will have CART captioning. Please submit all other accommodations requests using the conference registration forms for SDS and for Multiple Perspectives.

Presenters' accommodations requests are due 3/15/2021. All other attendees' requests are due by 4/10/2021.

The Conference organizers work with presenters to ensure that any materials used are accessible. We encourage those who write their papers for presentation to make copies available.

Presenters are required to submit documents (slides, scripts, recordings, materials, lists of names and terminology) for use by CART captioners and ASL interpreters. The deadline is 4/10/2021.

Principle: Foster Community, Strive to Connect

We ask you to bear in mind the diversity of our membership and your audience. SDS spans many disciplines, experiences, cultural communities, and learning styles.
We invite you to think about issues of privilege and injustice and to reflect on the inclusion and exclusions of your presentation. Here are some suggestions for ensuring that you are as inclusive as possible in your presentation:

  • If you report on cultural communities with which you do not identify, can you explicitly mark issues of ethical engagement in your talk?
  • Can you move toward dialogue as part of your communication strategy for your paper?
  • Can you use (or move toward) Simple English?

Principle: Think Access, Model Access

Submit all of your materials by 4/10/2021. The link for uploading them has been emailed to you, or contact
Submit slides, a full draft (need not be totally polished), or a summary of your paper along with a list of proper names and terminology. These materials will be tremendously valuable in ensuring that captioners and interpreters can provide access to your presentation.

We invite you to be conscious of what are by now conventional accessibility measures:

  • Upload your materials to the google folder you were emailed. This will enable registered participants to find the access copies during your session.
  • Present at a comfortable pace that makes possible accurate CART transcription and ASL interpretation.
  • Avoid using jargon
  • Provide audio description of visual images, charts and video/DVDs, and/or open or closed captioning of films and video clips.
  • Be mindful of each other’s space. Ensure all the presenters have a fair opportunity to share their work/contributions.
  • Please minimize as much background noise as possible to ensure audio quality.

If you incorporate Powerpoint slides into your presentation:

  • use a high contrast color scheme (i.e. white background, black font or the reverse)
  • use a templated slide format
  • use a sans-serif font, such as Arial, and maintain a large font size
  • provide minimal text on each slide (only a few points)
  • incorporate alt-text and audio description of all images, graphs, charts on your slides

Additional Guidelines for In-Person Conferences [2021 is a fully remote conference]:

  • Avoid all scented products while at the conference.
  • Bring the materials you need on a jump drive. Internet access may not be available in your presentation room.
  • Bring a few print copies for audience members who would like to follow along with you.
  • Offer large-print copies (17-pt. or larger) of your full presentation and handouts at your session (feel free to add a disclaimer: "Please do not distribute without the expressed permission of the author" and include your name and contact information).
  • Be prepared to project your full presentation should captioning fail.